Concepts and Definitions

The Veterinary Medical Teaching Hospital is administratively a single unit and is generally referred to as The Hospital. However, patient care and student rotations are often aligned with the Small Animal and Large Animal departments. Patients that are admitted to the Large Animal Hospital are typically managed by Small or Large Animal departmental faculty in Clinical Service areas. Caseload and many financial reports are therefore organized to report activity separately by Small or Large Animal hospitals. VMIS also organizes some screens and selection lists to be contextually aware of the user's currently selected default Hospital.

The Hospital organizes its revenue and expenses into accounts called Responsibility Centers (also known as support accounts in the University accounting system). All hospital expenses and revenue is attributable to an RC. Revenue is attributed to an RC for each individual charge on invoices. Expenses are designated when purchase orders are issued or employees are hired. One of the goals of the RC is to group revenue into the same RC as the expenses that were used to generate that revenue. It also allows responsibility and accountability to be assigned to the supervisors that oversee those areas.

Visit Caseload
Visit Caseload (also known as Discharge Caseload) is the primary measurement of hospital and clinical activity. Patients are typically admitted, treated, and then discharged. When this occurs, we refer to it as one Visit. If the patient returns after being discharged, that is considered a separte visit. The number of Visits over a period is referred to as Visit Caseload. Visit Caseload can be reported for the Hospital as a whole, per Large or Small Animal Hospital, per clinician, or per Clinical Service. Since more than one Clinical Service or Clinician may participate in the care of a patient during the visit, we credit the discharging service and clinician with the Visit when reporting by Visit Caseload by Clinical Service or Clinician.

Accession Caseload
Animals Treated Caseload